Managing transport

For most agricultural co-operatives, providing transport is a very important service. Tasks that may be involved include:

  • transporting crops from member farms to the co-operative
  • transporting produce from the co-operative to its customers
  • transporting seeds, fertiliser and farm equipment from suppliers to the society's store
  • transporting these supplies from the society's premises to the farms of members
  • transporting staff

Some co-operatives carry out all these services; others provide none. Some societies purchase large, up-to-date motor vehicles for transport; others hire vehicles as needed. This guide, which was published by ILO as a MATCOM Learning Element in 1986, explores those issues and discusses how to calculate costs, schedule work, plan maintenance, comply with regulations and decide when to replace vehicles.

Copyright © 1986 International Labour Organization 

Web edition (revised) Copyright © 2006 Food and Agriculture Organization

Resources

resource title type year resource
Lesson 1: Managing your transport system Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to introduce the issues and alternatives that agricultural cooperatives face in relation to transport decisions. This includes the question of whether to own or hire vehicles to provide the transport services required.

Author MATCOM / ILO
Region / Country Global
Keywords Cooperative
Lesson 3: The cost of transport Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to explain how to calculate the costs of owning and running a vehicle. The difference between fixed and variable costs is explained and calculations show how the amount of use affects the cost per kilometre.

Author MATCOM / ILO
Region / Country Global
Lesson 4: Buying vehicles Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to explain the issues that must be considered when buying a vehicle and show how following a set procedure of information gathering and comparison can help to avoid costly mistakes. The steps recommended include defining the functions and the specifications of a suitable vehicle, gathering information on suitable vehicles that are available, listing and comparing data on these vehicles, and finally comparing terms of financing and payment for the vehicle.

Author MATCOM / ILO
Region / Country Global
Lesson 5: Vehicle scheduling Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to explain the importance of planning how vehicles are to be used and introducing a requisition system to make this process easier and avoid misuse of transport. The proper use of vehicles is as important as their careful selection and purchase. In transport management, this means careful scheduling and making the most effective use of the vehicles you have before seeking outside resources.

Author MATCOM / ILO
Region / Country Global
Lesson 6: Maintenance and fuel Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to explain the importance of vehicle maintenance and fuel recording, and to examine the pros and cons of a cooperative having its own maintenance facilities. Like all other management jobs, vehicle maintenance is a balancing act; you have to find the right point between extremes. Fuel accounts for a large part of transport costs and is easily stolen or misused. So a cooperative must have an effective system for issuing and monitoring fuel consumption by individual vehicles.

Author MATCOM / ILO
Region / Country Global
Lesson 7: Insurance, rules and regulations Lesson 1986
This resource appears in: Managing transport

The objective of this lesson is to explain the importance of insurance and compliance with other regulations relating to vehicle use. Important terms are explained and an example log book is provided. A manager must make sure that his drivers conform to the law and to the society's own procedures, and that they understand why they should do this.

Author MATCOM / ILO
Region / Country Global
Lesson 8: Replacing vehicles Lesson 1986
This resource appears in: Managing transport

This lesson explores the question of vehicle replacement and how to make the decision of whether to keep or replace a vehicle. Factors to consider and an example calculation are provided to show how alternative replacement strategies can be compared.

Author MATCOM / ILO
Region / Country Global
Transport study guide: Follow-up exercises Document 1986
This resource appears in: Managing transport

Suggested exercises for people to carry out on completion of the Transport study guide for agricultural cooperative managers.

Author MATCOM / ILO
Region / Country Global
Keywords Practical Exercises

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